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How to tailor your resume for each job (with examples)

Writer's picture: Brittany WilsonBrittany Wilson

5 job search strategies for a difficult job market
How to tailor your resume

Here's a shocking statistic: recruiters receive around 250 resumes for every job posting. But here's the good news - most of those resumes are generic, one-size-fits-all applications that get immediately tossed aside. That means you have a real opportunity to stand out, and I'm going to show you exactly how to do it.


The Truth About Resume Scanning

Let's be real - your resume goes through two types of screening. First, it likely gets scanned by an ATS (Applicant Tracking System), which about 70% of large companies use. Then, if you make it past the robots, a human recruiter spends about 7 seconds looking at your resume. Both are looking for the same thing: keywords that match the job description.


The 3-Step Method to Customize Your Resume


Step 1: Create Your Main Resume

Before you start tailoring your resume, create a master list of everything you bring to the table:


  • All your work experiences (even the ones you usually leave off)

  • Every project you've managed

  • All your skills, certifications, and achievements

  • Numbers and metrics from past roles

  • Software and tools you know how to use


Think of this as your resume database. You'll pull from it each time you customize your resume.


Use these keywords in your resume and cover letter


Step 2: Decode the Job Description

Here's where the magic happens. Open the job posting and highlight:


  • Required skills mentioned multiple times (these are super important)

  • Technical requirements

  • Soft skills they emphasize

  • Industry-specific terminology

  • Key responsibilities


Pro tip: Look at 2-3 similar job postings. When you see the same skills or requirements pop up repeatedly, you know those are industry must-haves.


Step 3: Match and Customize

Now, pull relevant experience from your master list and mirror the job description's language:


  • Instead of writing: "Managed team projects and gave updates"

  • Write: "Led cross-functional team initiatives, delivering weekly stakeholder updates and maintaining 100% project timeline adherence"


Why This Works

Companies don't just want someone who can do the job - they want someone who understands their language and culture. When you mirror the terminology from their job posting:


  • You show you "get" their industry

  • You pass the ATS scanning systems

  • You make it easy for recruiters to spot your qualifications

  • You demonstrate attention to detail


Common Customization Mistakes

Don't fall into these traps:


  • Copying the job description word-for-word (the ATS and recruiters can spot this)

  • Adding skills you don't actually have (this will backfire in the interview)

  • Making your resume too long trying to include everything

  • Using different terminology for the same skills



Meet with a resume expert to review your resume


Quick Customization Checklist

Before you send that resume, make sure you've:


  • Updated your professional summary to match this specific role

  • Reordered your experience bullets to lead with the most relevant accomplishments

  • Included keywords from the job description naturally throughout

  • Matched the language and terminology they use

  • Quantified your achievements where possible


The Bottom Line

Yes, customizing your resume takes more time than sending the same generic version to everyone. But here's the question: would you rather send 100 generic resumes and hear nothing back, or send 10 well-tailored resumes and land 5 interviews?


Remember, your resume isn't just a history of your work experience - it's a marketing document designed to show why you're perfect for this specific role. Take the time to customize it, and watch your interview requests multiply.







When most job seekers start their search, they type the same thing into job boards: their desired job title. "Marketing Manager," "Business Analyst," or "Project Coordinator." But here's the thing - you're limiting yourself, and you might be missing out on your dream job without even knowing it.


Think about it: companies don't always use the same titles for similar roles. One company's "Program Manager" might be another's "Project Lead" or even "Implementation Specialist." If you're only searching for specific titles, you're missing out on potentially perfect positions just because they're named differently.


Search for Skills Instead of Titles

Here's a game-changing approach: start searching for keywords related to what you actually want to do. Instead of typing "Marketing Manager" into the search bar, try searching for skills and responsibilities like:


  • "content strategy"

  • "social media management"

  • "email campaigns"

  • "brand development"


By focusing on keywords, you'll discover positions you never knew existed. Maybe you'll find that a "Digital Communications Specialist" role actually aligns perfectly with your skills and career goals, even though you never would have searched for that title.


How to Identify Your Keywords

Start by making a list of:

  • Technical skills you enjoy using (like "SQL," "Tableau," or "Adobe Creative Suite")

  • Soft skills you excel at (such as "stakeholder management" or "cross-functional collaboration")

  • Tasks you love doing (like "event planning" or "data analysis")

  • Industries or subjects you're passionate about (such as "healthcare technology" or "sustainability")


These become your search keywords. When you search for "data visualization" instead of "Data Analyst," you might find roles in marketing, research, consulting, or journalism that all use these skills but with completely different titles.






Real-World Example

Let's say you're currently a Project Coordinator who loves the event planning aspects of your job. Instead of just searching for "Event Planner" positions, try searching for keywords like:


  • "trade shows"

  • "conference planning"

  • "vendor management"

  • "event logistics"

  • "participant experience"


Suddenly, you might discover positions like "Experience Designer," "Corporate Relations Manager," or "Client Success Manager" that heavily involve event planning but offer different career paths you hadn't considered.


Make Your Search More Effective

To maximize this approach:

  • Use combinations of keywords to narrow results (like "data analysis" AND "healthcare")

  • Try different variations of similar terms ("trade shows," "exhibitions," "conferences")

  • Save your searches on job boards to receive alerts when new positions match your keywords

  • Look at the required skills in interesting job posts to identify additional keywords


Remember, the goal isn't just to find a job with a certain title - it's to find work that aligns with your skills and interests. By searching with keywords instead of titles, you're opening doors to opportunities you might never have discovered otherwise.

Your next dream job might have a title you've never even heard of before. Don't let rigid title searches hold you back from finding it.


So, you've spent hours crafting what you believe is the perfect resume. But wait! Are you unknowingly sabotaging your job search with common resume mistakes? Let's dive into the six critical errors that could be keeping you from landing your dream job.


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